VAN LINE SUMMIT & AWARDS GALA SPONSORSHIP OPPORTUNITIES

Please note that we are no longer taking registrations for exhibitor or sponsor partners for the 2025 Van Line Summit & Awards Gala, as the deadline has passed.

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All Gala Sponsorships (NOT Sales Training Summit or Headlights sponsorships) include an exhibit booth, admission for two (2) to all sessions, a link to your company's website from the event website, and the opportunity to place company literature in attendees' welcome bags. 

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Send literature to Wheaton | Bekins, Attn: Justin Swing, 8010 Castleton Road, Indianapolis, IN 46250. All literature must be received by Monday, Feb. 3, 2025.

 

DIAMOND SPONSORSHIP WITH EXHIBIT BOOTH - $7,500

All Diamond Sponsorships include your exhibit booth and admission for two (2) people to all general conference activities. Each booth will include a skirted table, two chairs, an identification sign and a wastebasket. Additional personnel may be added through individual attendee registrations.

Choose from the following Diamond Sponsorship Opportunities:

• Awards Gala (Thursday PM): The culminating session of the event, the Awards Gala is the key driver of attendance for the Van Line Summit & Awards Gala event. At this session, van line executives award the Drivers of the Year, Lifetime Achievement Award, Top Hauler Award, Top COD Salesperson Award, Top NAT Salesperson Award, and Agents of the Year. As sponsor, you'll receive an announcement of your sponsorship during the conference, signage at the event, and acknowledgement in the event website. RESERVED

• After Party (Thursday PM): Immediately following the Awards Dinner, the van line will present an "after hours" celebration. As sponsor, you'll receive an announcement of your sponsorship during the conference, signage at the event, and acknowledgement in the event website.

• Awards Reception (Wednesday PM): The first evening of the event will feature an awards cocktail reception with an open bar. As sponsor, you'll receive an announcement of your sponsorship during the conference, signage at the event, and acknowledgement in the event website.

• Exhibit Hall (All Exhibit Hall hours): Your logo will appear at the door at the entrance to the Exhibit Hall (Wednesday and Thursday). The room will be referred to as the "[Sponsor] Exhibit Hall" throughout the event. As sponsor, you'll receive an announcement of your sponsorship during the conference, signage at the event, and acknowledgement in the event website. 

 

Reserve your Diamond sponsorship now!

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PLATINUM SPONSORSHIP WITH EXHIBIT BOOTH - $6,500

All Platinum Sponsorships include your exhibit booth and admission for two (2) people to all general conference activities. Each booth will include a skirted table, two chairs, an identification sign and a wastebasket. Additional personnel may be added through individual attendee registrations.

Choose from the following Platinum Sponsorship Opportunities:

• Keepsake Giveaway: As sponsor, you'll receive your company logo on a giveaway item for all agent attendees (to be ordered by Wheaton | Bekins with supplied exhibitor logo), an announcement of your sponsorship during the conference, signage at the event, and acknowledgement in the event website. NO LONGER AVAILABLE

• Keynote Speech (Thursday AM): One of the first events of the day Thursday will be our keynote speech. As sponsor, you'll receive an announcement of your sponsorship pre-event in our keynote speaker reveal email, company logo prominently displayed during keynote speech, and acknowledgement in the event website.

• Registration Table (Wednesday and Thursday): Your logo will appear at the registration table and on the event map. You'll also receive an announcement of your sponsorship during the conference, signage at the table alongside the van line's logo, and acknowledgement in the event website. RESERVED

 

Reserve your Platinum sponsorship with exhibit booth now!

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GOLD SPONSORSHIP WITH EXHIBIT BOOTH - $5,500

Choose from the following Gold Sponsorship Opportunities:

• Custom Room Keys: All Wheaton | Bekins guests at the Hotel Carmichael will receive key cards with your logo on them (to be ordered by Wheaton | Bekins with supplied exhibitor logo). You'll also receive an announcement of your sponsorship during the conference, and acknowledgement in the event website. NO LONGER AVAILABLE

• Luncheon (Wednesday PM): Signage with your logo will be displayed during the meal. As sponsor, you'll also receive an announcement of your sponsorship during the conference and acknowledgement in the event website.

• Luncheon (Thursday PM): Signage with your logo will be displayed during the meal. As sponsor, you'll also receive an announcement of your sponsorship during the conference and acknowledgement in the event website. RESERVED

 

Reserve your Gold sponsorship with exhibit booth now!

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SILVER SPONSORSHIP WITH EXHIBIT BOOTH - $4,500

Choose from the following Silver Sponsorship Opportunities:

• Breakfast (Wednesday AM): Signage with your logo will be displayed during the meal. As sponsor, you'll also receive an announcement of your sponsorship during the conference and acknowledgement in the event website.

• Breakfast (Thursday AM): Signage with your logo will be displayed during the meal. As sponsor, you'll also receive an announcement of your sponsorship during the conference and acknowledgement in the event website. RESERVED

• Photography (Wednesday and Thursday): Event photographers will capture the memories at conference. As the photography sponsor, your logo will be added to the page where attendees can go to download their photos. You'll also receive an announcement of your sponsorship during the conference and acknowledgement in the event website. RESERVED

 

Reserve your Silver sponsorship with exhibit booth now!

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BRONZE SPONSORSHIP WITH EXHIBIT BOOTH - $3,500

Choose from the following Bronze Sponsorship Opportunities:

• Daily Highlights Email (Wednesday and Thursday): Following each day of the event, Wheaton | Bekins will send a highlights email with quotes, photos, etc., from that day's sessions. Your logo will appear in each email. You're also welcome to come up with one highlight per day and provide one photo of your attendees per day (not mandatory). RESERVED

• Registration Bag: Your company logo will appear on attendees' welcome bag given at registration bag (to be ordered by Wheaton | Bekins with supplied exhibitor logo). As sponsor you'll also receive acknowledgement in the event website. RESERVED

• Registration Folder: Vendor literature will be stuffed into a folder, which will be placed in the Registration Bags. The folder will be the white, two-pocket variety to be ordered by Wheaton | Bekins with supplied exhibitor logo. As sponsor you'll also receive acknowledgement on the event website. RESERVED

 

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EXHIBIT BOOTH ONLY - $2,500

Exhibit booth fee ($2,500) includes admission for two (2) representatives to all conference activities. Each booth will include a skirted table, two chairs, an identification sign and a wastebasket. Additional personnel may be registered at an add-on attendee rate of $649/person. Booth spaces are assigned by Wheaton | Bekins and determined by order of reservation. Premium booth spaces are reserved for Diamond, Platinum, and Gold sponsors.

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Reserve your exhibit booth now!

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NEW THIS YEAR: WANT TO GET YOUR MESSAGE IN FRONT OF AGENT REPRESENTATIVES MORE FREQUENTLY?

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SALES TRAINING SUMMIT SPONSORSHIP - $250

Our Sales Training Summit will be held one month before the Van Line Summit & Awards Gala. While the event will not host an exhibit hall, third party vendors looking to attain a higher frequency of messaging in front of agents will be able to get in front of agency representatives twice within 30 days. We expect about 60 agent representatives, including moving consultants and marketing folks.

• Sponsor logo featured within welcome presentation: Logo to be used should be uploaded through this form.

• Link to sponsor's website from the event website: Link to be used should be indicated through this form.

• Opportunity to place sponsor handout and/or promo item in attendees' registration bags (75 pieces recommended): Send literature to Wheaton | Bekins, Attn: Justin Swing, 8010 Castleton Road, Indianapolis, IN 46250. All literature must be received by Thursday, Jan. 16, 2025.

 

Reserve your Sales Training Summit sponsorship now! (exhibit booth not included) - NO LONGER AVAILABLE

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HEADLIGHTS SPONSORSHIP - $500

Our webinar series has gathered agent attendees together monthly since May 2020, covering topics from selling during the pandemic to policy updates to top ten claims to watch out for. Between 75-100 agent representatives attend the webinar each month, including agency owners, agency management, moving consultants and marketing folks. Add a Headlights sponsorship to your cart to reserve your exclusive sponsorship of one of the twelve 2025 sessions.

• 30- to 60-second video shown during webinar: Video should be emailed to wheatonmarketing@wvlcorp.com.

• Acknowledgement of sponsorship by emcee during event: The van line representative acting as emcee for the webinar will

• Sponsor logo featured within slides: Logo to be used should be uploaded through this form.

• Acknowledgement of sponsorship and link to sponsor's website included in the emailed webinar invitation: Link to be used should be indicated through this form.

 

Reserve your Headlights sponsorship now! (exhibit booth not included)